Welcome meeting

2024/25 winter(fall) semester: 2023-10-03, E211 ("Electrical" Faculty Building), 10:00

2024/25 summer(spring) semester: 2025-xx-xx, E??? ("Electrical" Faculty Building), ??:00

Steps to obtain a Student ID Card

This procedure applies ONLY to students of the Electrical Engineering and Computer Sciences Faculty. All links open in a new window.

1. Download (here) and fill out the digital form  “Dean`s Office Questionnaire”, and save it on your computer, then e-mail the file to the Dean's Office (agnieszka.wojcik@pollub.pl).
2. In response, you will receive an email with a user ID number and a temporary password for EHMS (virtual Dean's Office). Log in to the system using the credentials received: https://ehms.pollub.pl/standard/ (remember to change the language to English).
3. After logging in to the virtual Dean's Office, upload a file with your photo in the "MY DETAILS/EDIT/PICTURE" section in EHMS. Photo requirements are 20x25mm @ 300dpi, i.e. 236x295 px. Without this, the IT Centre will not print your student card.
4. Then pay 22.0 PLN (Polish zloty) to the individual bank account provided in the "MY FINANCES" section at EHMS. Confirmation of the payment should be sent to the e-mail indicated in point 1.
5. Each student must have an active address in the pollub.edu.pl domain. To check your address, log into your EHMS account. Find the "MY DETAILS/ADDRESS DETAILS" section. To verify your address, go to mail.pollub.edu.pl and log in to your account.
6. After a few days, the student will be informed by email (to the address in the pollub.edu.pl domain) about the possibility of collecting the Student ID Card once all the above points have been completed.
7. Congrats, you got it  

Changes - during the mobility

OLA: Fill in the online "Changes" form and await the electronic signature. 

PAPER. Fill in the corresponding part of your Learning Agreement. Your document should not contain any preceding or succeeding parts of the LA. Sign it. Leave the document in the Dean's Office (E218). I am signing the documents every second day so allow 2-3 days for processing. The document can be collected from the Dean's Office. Anonymous or erroneous documents will not be processed.

Exam cards

There is no need to obtain an exam card if all your courses are from our Faculty or Mechanical Engineering. All your marks are directly written to the management system.

Transcript of Records

Transcripts of Records will be available after the clearance sheet is submitted and all the exams are finished, as indicated in the calendar. Allow 2 days for processing so that you can start from the first week of February. There are three options:

1. Most common. The transcript is sent by e-mail.  In this case, please request it by e-mail (erasmus.weii@polub.pl) and indicate the university e-mail to send the transcript, your ToR will be sent to the IRO e-mail specified in the LA. 
2. Experimental. The EWP system gives an option to transfer the records. Please query your University if they accept such a way. An e-mail copy will also be sent.
3. Obsolete. A paper copy of the transcript can be available ON REQUEST at the dean's office (E218) during regular hours. It takes about 4 days to prepare a printed copy.

In case of doubts please get in touch with the coordinator: erasmus.weii@polub.pl

Bye-Bye

Confirmation of the study period is available in the BKM office (DS 4)